SUN CITY ROSEVILLE
TIMBER CREEK MENŐS GOLF CLUB
BYLAWS
Sun City Roseville Community Association, Inc. (Association)
Timber Creek MenŐs Golf Club Bylaws
ARTICLE I Name and Purpose
The name of the Club is Timber Creek MenŐs Golf Club, a Sun City Roseville Chartered Club (Club).
The purpose of the Club is to further the interests of MenŐs Golf according to the best traditions of the game and for the greatest enjoyment of its members.
ARTICLE II Authority and Limitations
This Club is organized and will operate in full compliance with the Chartered Club Guidelines and the Governing Documents of the Sun City Roseville Community Association, particularly Article XIV of the Association Bylaws. It will operate under the general supervision of the Chartered Clubs Committee (CCC).
The Club will not conduct business or obligate funds in the name of the Association.
ARTICLE III Membership
Membership is voluntary and will be open to any resident holding a current Association Membership Card in good standing. This is a MenŐs Club for men only, as the WomenŐs Club is for women only.
There will be no discrimination based on sex, race, color, religion, disability, ancestry or national origin.
Annual dues shall be set by a majority vote of the membership attending a regularly scheduled club meeting. Persons joining for the first time mid-year shall pay a prorated amount. The amount of dues may be changed for the next calendar year by a majority vote of the membership attending a regularly scheduled club meeting. A portion of the dues of each member will be paid to the Northern California Golf Association (NCGA) for his required membership in the NCGA. The Club Membership will be on a calendar year to conform to the NCGA year.
All residents are expected to conduct themselves in a courteous and respectful manner at all times. Actions that jeopardize or otherwise interfere with the rights and privileges of others, use of profanity, or actions which are otherwise abusive or disruptive, will not be tolerated and may lead to disciplinary action. (Reference July 2009 Association Rules Part A, Section l.01 (b) (i)). Membership may be temporarily suspended by the Club with the recommendation of the Club Officers. There must be written documentation to support the recommendation.
Club members who are interested in participating in performing and competitive groups will be selected in a fair and equitable manner (lottery system, first to sign up, skill level, etc.) as indicated below:
First to sign up,
Qualifying Round(s),
NCGA handicap index,
or a lottery system.
Non-resident guests of Club members may attend and participate in the following activities. All Non-resident guests must be accompanied by a Club member:
Member/Guest Tournaments,
Tuesday MenŐs Day play on a space available basis,
Other tournaments at the discretion of the Tournament Director(s).
This event complies with the provisions of Section III.D of the Chartered Club Guidelines.
Fill in each blank.
a. Each member is limited to no more than two (2) non-resident guests at each event and the allowed ratio of guests to attending members shall not exceed 25%.
b. Non-resident competitors shall not exceed the number of resident competitors in any tournament.
c. Non-resident guests may be invited to 12 Club events per year.
d. Non-resident guests may be charged an admission fee per event.
e. Other: ŇNon-resident guestsÓ will pay a green fee, and a cart fee and tournament fee when applicable.
f. References to Ňnon-resident guestsÓ above include resident guests.
It is the responsibility of the Club and its Officers to monitor and enforce Club membersŐ adherence to their Bylaws. Further, Club Officers are responsible for monitoring the participation of non-resident guests at approved Club events.
If it is determined by the Activities Director, CCC, or any resident of Sun City Roseville, that the Club is not following the guidelines set down by CCC, then the following will happen:
a. The Activities Director will forward an inquiry to the Club Officers.
b. The Club Officers will determine if the non-resident guest policy has been misused and take action within the Club to correct the problem. The Club will forward a report of this action to the Activities Director.
c. If Club Officers fail to correct the problem, the Activities Director will report the problem to the CCC. The CCC will review and mediate the problem. If the problem still cannot be resolved, the CCC will make a recommendation for appropriate action to the Board of Directors.
d. The Board of Directors will determine the final action to be taken.
ARTICLE IV Facilities Use
The Club shall submit its request to schedule facilities use for approval by the Activities Department.
A specially equipped Club room shall be for the primary use of its members. Association members who are not members of the Club may use the facilities according to a schedule established by the Club. The time allotted to the general membership will not be hindered by Club meetings, instructional classes, or other planned courses, and must be under the direction of a Club monitor. (If Applicable)
ARTICLE V Meetings
Membership meetings will be held at least monthly on the first Wednesday, except in January.
A quorum will consist of 10 percent (minimum ten percent) of the paid membership. No meeting will be considered official without a quorum present.
The Club Officers will meet on the last Wednesday of the month and/or at a time and place designated by the President and coordinated with the Activities Department. Club members are to be notified of all club-related general and special meetings.
Special meetings will be called as needed at the discretion of the President and coordinated with the Activities Department. Club members are to be notified of all club-related general, officers and special meetings.
The President will vote only when the vote will affect the result. Refer to Roberts Rules of Order for all other protocol relating to membership meetings.
The following Club Officers shall be elected by Club members at the regular membership meeting in November of each year.
Officers: Term of office:
President One Year
Vice President One Year
Secretary One Year
Treasurer One Year
The Club President shall appoint a three-member
Nominating Committee at its September meeting [two (2) months prior to
the election]. A Past President may be a member of the Nominating
committee. Any Club member in good standing may be nominated for
election as a Club Officer. The Nominating Committee will announce
the slate of candidates at the October meeting [one (1) month prior to
the election]. This announcement will serve as notice of the election
to be held at the following meeting. At either meeting, nominations
will be accepted from the floor with the concurrence of the nominee.
All officers of the Club must be elected annually at a regular membership meeting in accordance with the OfficersŐ Term of Office, and may hold office until a successor is elected. If there is more than one candidate for any office, election shall be by secret ballot. No proxy voting is allowed. The term of office shall commence on the first Wednesday of December, Meeting.
Officers of the Club may not receive compensation nor accept neither compensation nor any salary for their services. Compensation is defined as pay, reward, gratuity, discount, return (whether monetary or not), etc., to any person for work or services done. Minor expenses may be reimbursed if approved in advance by a majority of the Officers.
The Officers will have the power and responsibility to adopt such rules and regulations as they deem desirable and are consistent with and do not conflict with the Chartered Club Guidelines and the Governing Documents of the Association.
ARTICLE VII Administration
In the event of Co-Officers, describe their individual duties and voting rights.
The President will preside over all Club meetings; will be responsible for administration of all Club business; will act as principal liaison between the Club and Association; will appoint a financial review committee and any other committee necessary; will act as Ex-officio member of all committees (except the Nominating Committee); and, will insure the financial and administrative integrity of the Club.
The Vice President will preside at meetings when the President is absent and will perform other duties assigned by the President.
The Secretary will keep records, issue notices of all meetings and maintain minutes thereof; will conduct correspondence relating to the Club; will maintain a complete roster of Club members; will furnish to the Association copies of all meeting minutes (Officers and general meetings) with attendance sheets attached and other reports as required. NOTE: The SecretaryŐs records shall be retained for three (3) years.
The Treasurer will receive all monies and pay all bills owed by the Club; will keep an up-to-date ledger recording all financial statements not limited to reconciling and retaining bank statements; will prepare financial reports for meetings; and, will furnish to the Association various reports as required, including, but not limited to Club Inventory List of Equipment. NOTE: The TreasurerŐs records shall be retained for five (5) years.
Responsibilities of appointed Council Members: (Use separate sheet if necessary)
Position Responsibilities
Tournament Chair establishes, with the Head Golf Professional, the Tournament Schedule for the year and assigns tournament directors as needed or required for tournaments.
Travel Tournament Chair establishes the Travel Tournament Schedule and conducts tournaments for the year.
NCGA Tournament Chair coordinates, with the Council and Membership, the NCGA Tournament and Qualifying Rounds schedule for the year.
Membership Chair maintains the membership roster of the club, coordinates and updates the roster with the NCGA, and welcomes new members to the club.
Rules Chair informs the membership of rules clarifications, interpretations, and new rules and settles disagreements or violations.
Handicap Chair oversees the use of the NCGA handicap system ensuring equitable play by all members and assigning penalties for violations when and if appropriate.
Website Manager maintains the Timber Creek MenŐs Golf Club Website and educates the membership in its use.
Should the President be unable to complete the term of office, the Vice President shall assume the office of President. Should a Club Officer vacancy occur, the President, with the approval of the remaining Officers, will appoint a Club member in good standing to fill out the term of office.
All records maintained by any and all officers of the Club will be turned over to incoming officers in a timely manner.
All applicable forms shown in Appendix B of the Chartered Club Guidelines will be completed and submitted on a timely basis.
ARTICLE VIII Finances
Because of the requirement that all Clubs use the Association federal tax identification number, the Club checking accounts will be maintained at a financial institution as designated by the Association Director of Finance.
All disbursements will be made by check. A minimum of two (2) officers will be required to sign checks.
The Club will operate under a July 1st through June 30th fiscal year. Financial statements will be submitted to the Association Director of Finance (via the Activities Department) within thirty (30) days of fiscal year end. The Club will retain all financial records for five (5) years.
An annual budget will be prepared and approved at a regularly scheduled meeting of the membership.
All club assets are the property of the Association. The purchase of all equipment and furnishings must conform to the Association guidelines.
An independent review team or committee appointed by the President will conduct an annual review of the TreasurerŐs financial records. The review will be made within ninety (90) days of the close of the fiscal year. The results of the review will be reported to the Club membership at the next regular membership meeting. In addition, an audit of the financial status of the club shall be made at the close of the calendar year and presented to the membership at the General Membership Meeting of March of the New Year.
ARTICLE IX Amendment
A proposed amendment to the Bylaws must be made in writing. A notice of intent to amend must be given 30 days before the vote. These Club Bylaws may be amended by a majority vote of those members voting at a regularly official scheduled Club meeting. Approved amendments will then be submitted to the Activities Department and Chartered Clubs Committee for final approval.
The Club Bylaws may be amended by the Officers without a vote of the Club members if these Club Bylaws are in conflict with (1) any Chartered Club Guidelines amendment approved by the Board of Directors, or (2) any Association policy.
ARTICLE X Dissolution
Upon dissolution of this Club, all assets and records will be turned over to the Association.
Dissolution will not be initiated until all outstanding debts are satisfied. The President may direct the use of any and all assets to satisfy outstanding debts and obligations provided the membership has approved such action by a majority vote at a regularly scheduled membership meeting. All Club members will be informed that the members are liable for any debts incurred by the Club and must satisfy them in full prior to the ClubŐs dissolution.
During the period leading to and including dissolution, the President and all other elected Club officers will function as outlined herein.
A minimum of a one (1) month advance notice of the intent to dissolve the Club will be given to all Club members. A two-thirds (2/3) vote of the members in attendance at a general membership meeting will be required to dissolve the Club. If the vote to dissolve fails, the Club will continue to operate with the same privileges and obligations that existed prior to the vote.
The Board of Directors may revoke a ClubŐs charter for good cause, upon recommendation of the CCC.
ARTICLE XI Bylaws and Charter Approval
These Bylaws have been adopted by a majority vote of those Club members voting at its meeting on April 7, 2010.
The signatures below indicate that the Sun City MenŐs Golf Club (name changed to Timber Creek MenŐs Golf Club by letter of request, 5/5/10) has met the conditions stated in the Charter Application by the Board of Directors on March 26, 2010, and is hereby granted its Charter.
/s/ Paul Wilmoth 4/7/2010
Club President Date
/s/ Rodger J. Page 4/7/2010
Club Secretary Date
/s/ Dodie Robeck 4/8/2010
Sun City Roseville Community Date
Association Activities Director
/s/ Jorene R. Page 5/5/2010
Chartered Clubs Committee Chair Date
/s/ Earl Wiklund 5/6/2010
Sun City Roseville Community Date
Association Executive Director
Policies:
Holes in one:
The Timber Creek Men's Golf Club will provide $50.00 to any member for a Hole-In-One on any of the Sun City Roseville Golf Courses. To be eligible, it must be verified by one or more Men's Club members playing in the group. The member must submit a signed and attested score card to the pro shop. He must have conformed to the club rules and regulations including the regular posting of scores. The Men's Club council shall make the final determination of the eligibility of such payment.
Adopted at the October 29, 2003 Board Meeting
Amended, April 28, 2010
Tournaments:
Your Board of Directors passed a new club policy at its May 2004 meeting dealing with club tournaments. This deals with late entries to tournaments where the handicaps of the teams are balanced by the computer (A, B, C, D). Any late additions or substitutions where the new playerŐs index does not fit, that player, upon approval by the tournament chair, will not be able to compete for tournament prizes, nor will he pay an entry fee. The team will be assigned a Ňblind drawÓ whose score will be used for the team competition.
Distance Measuring Devices Allowed:
Ref: USGA 2006 Decisions on the Rules of Golf (14-3/0.5
The Timber Creek MenŐs Golf Club adopts the following local rule applicable to the Timber Creek Golf Course and the Sierra Pines Golf Course:
*For all play at these golf courses, a player may obtain distance information by using a device that measures distance only,
*Any device capable of gauging or measuring other conditions that may affect play (compass or changes in elevation in addition to distance are prohibited. Any player using such a device will be disqualified even if the player does not use the compass or elevation-change function.
Adopted by the Timber Creek MenŐs Golf Club Governing Board, January 25, 2006
*Information obtained using a Distance Measuring (GPS) or other optical device during tournament play may share this information with all fellow competitors with out penalty. Ref: Rule 8-1.
Adopted by the Timber Creek MenŐs Golf Club Governing Board, October 29, 2008
Policy deleted in itŐs entirety as not being required. 4/28/10
Adopted as Policy by the Timber Creek Men's Golf Club Board of Directors at the February 2008 meeting and as revised at the March, 2008 meeting.
á If
any member who has signed up to play in a tournament cannot participate,
he must contact a member of the tournament committee at least 24 hours
before the event. Failure to do so will subject the member to the following
penalties:
1) Forfeiture of their entry fee, and
2) Forfeiture of right to play in the next tournament.
á In the event of bona fide emergency, the Tournament Chairman has the authority to waive any part of the penalty.
á Any Player entering a tournament late (after pairings have been made) cannot participate for prize money with the foursome assigned. Said player will not be charged for participation in the tournament. However, the foursome he was assigned to will be able to participate in the competition with a blind draw used to compute the foursome score for prize money. The blind draw used will participate in the prize money based on his foursome only.
Meals Refunds:
The TCMGC enters into contracts with food caterers who provide meals at selected golf tournaments and other events related to the club. In order to provide an adequate number of meals and related services, the caterer must have a reliable count of attendees. The MenŐs Club is required to provide this count sufficiently in advance so the caterer can order food and otherwise prepare for the event. Once the count is provided and the food has been ordered, the money to pay the caterer is committed.
Therefore, it is the policy of the Timber Creek MenŐs Golf Club that when a member pays the fee required of a catered meal related to a club event, there will be no refund after eight days prior to the event, except that refunds will be made should the caterer fail to provide the subject meal.
Adopted by the Timber Creek MenŐs Golf Club Governing Board November 26, 2008
Score Posting:
For dealing with improper posting of scores:
The new rule for players posting 3 or more strokes over what they shot:
1. If a player posts a higher score than what he shot by 3 strokes or more,
we will change his score to the score he shot & the Handicap Chairman
will call him.
2. If within 2 months he does it again he will be given a "P" score plus
a warning.
3. If within the next 2 months he does it again, he cannot play in the
next 3 tournaments plus he cannot play in the sweeps and will be
given a "P" score.
Adopted November 4, 2009