Section 13. Golf Pass Reimbursement

Rationale for Policy: Annual passes are intended as an incentive for frequent-play members to use the SCR courses and to provide the SCRCA with a dependable revenue stream for the year. The pass rates presume residents can assess pass usefulness based upon individual expectations for use during the year, including absences for vacations, travel, use of a second home in another locale, etc… Those who cannot play golf for an extended period due to health related reasons should be eligible for reimbursements.

1. Conditions.
   (i) Reimbursements will be considered ONLY for situations involving HEALTH RELATED events directly preventing the passholder from using the SCRCA golf courses during an EXTENDED PERIOD OF 60 OR MORE CONSECUTIVE DAYS. The only eligible reasons for reimbursement include:
   
   • Death or permanent disability of the passholder
   • Illness or injury of the passholder
   A passholder providing care giving to a spouse is not eligible under this policy.
   
   (ii) For instances of death or permanent disability of the passholder, reimbursements must be requested to the Head Golf Professional with justification and date of occurrence. Written evidence of the event may be required to substantiate the reimbursement, including, in the case of permanent disability, validation by the passholder’s physician that states date of occurrence and reason golfer cannot play golf.
   
   (iii) For instances of illness or injury of the passholder, reimbursements must be requested in writing to the Head Golf Professional with justification, including validation by the passholder’s physician that states beginning date of illness/injury, reason golfer cannot play and expected length of missed golf play.
   
   (iv) The Executive Director will review all reimbursement requests for needed and required documentation. Reimbursements are subject to the approval of the Executive Director. The passholder may appeal the decision in writing to the SCRCA Board of Directors.
   
   (v) Reimbursements for the gold, silver and bronze passes will be prorated based on the number of days of the medical leave vs. 365 days in a year times the amount of the pass.
   
   (vi) In no event will reimbursements be granted for periods of play missed due to the passholder’s voluntary absence from play for extended vacations, voluntary or involuntary suspension of play at Sun City, residence at a second home, sale of your Sun City residence, etc., or for periods of less than 60 days.
   
   (vii) Passholders with a temporary illness or injury at the beginning of a new passholder year wishing to take advantage of the annual pass must purchase one at the beginning of the fiscal year. To continue to be eligible for reimbursement, the passholder shall be required to submit a new medical statement that states the passholder’s current medical condition, as provided above.
   
   (viii) The golf pass programs eligible for reimbursement under this policy include the gold, silver, and bronze pass. All other programs, including the annual trail pass, are not eligible.
   
   
2. Payment of Reimbursement.
   
   (i) Reimbursements for death or permanent disability will be paid after satisfactory validation of the occurrence.
   
   (ii) Reimbursements for temporary illness or injury will be paid at the end of the medical leave with the receipt of a written release from the passholder’s physician that states the date the passholder’s health condition no longer prevented play. For passholders still on medical leave at the end of the passholder year, reimbursement will be paid following the end of the fiscal year.
   

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